Visual Books is a fully integrated accounting software package available as an optional add-on module to Visual EstiTrack ™.

Visual Books is a very mature and complete accounting system, with easy-to-use screens and an interactive visual navigator which allows you to quickly and intuitively accomplish your routine accounting tasks.

Visual Books supports your Accounts Receivable, Accounts Payable, General Ledger, Banking and Payroll (both U.S. and Canadian) functions with strong financial reporting.

It is not available as a stand-alone program but is designed to work specifically with Visual EstiTrack.

It is important to note that Visual Books has been completely written by Henning Software. While our competition at times supplements their accounting systems with third-party components (e.g., payroll add-ons), Henning offers you a one-stop-shop for both your manufacturing and accounting needs.

 

 

 

 

Visual Books™ is a fully integrated accounting software module, designed to interface with our Visual EstiTrack™ software. Manufacturing companies can efficiently manage and operate their entire business using both programs.

The headings below represent each of the drop-down menu functions contained in the program. Be sure to click on the Visual Books™ Screen Shots icon above to see how the main screens actually appear.

NAVIGATOR

The first drop-down menu on the main screen brings up the Visual Books™ "Navigator", a graphic flow chart linking to the various components of the program: Accounts Payable, Accounts Receivable, Banking, Payroll, etc. This easy-to-use graphical interface makes navigation simple and understandable, and is reminiscent of a Quicken™ or QuickBooks™ screen.

Clicking on one of the flowchart icons brings you right to the desired accounting function. You can also easily navigate from all the drop-down menus.

 

RECEIVABLES

• Customers • Customer Statements • Customer Listing Report • Accounts Receivable • Invoices • Recurring Invoice Maintenance • Generate Recurring Invoices • Credit Memos • Apply Open Credits • Write Offs • Invoice Listing Report • Batch Invoice Report • Sales Report

• Sales Tax Report • Receipts • Cash Checks • Deposits • NSF Deposits • Sales Posting • Receipts Posting • Sales Journal • Receipts Journal • Receipts Listing • Aged Receivables Balances • Receivable Transactions Register • Customer Totals Report

PAYABLES

• Vendors • Accounts Payable • Invoices • Recurring Invoice Maintenance • Generate Recurring Invoices • Debit Memos • Apply Open Debits • Calculate/Print Batch Checks • Calculate/Print Vendor Checks • Record Accounts Payable Checks • Payments

• Void Checks • Purchases Posting • Disbursements Posting • Cash Requirements • Purchases Journal • Disbursements Journal • Payments Listing • Aged Payable Balances • Payable Transactions Register • Vendor Totals Report • Vendor 1099 Forms

BANKING

• Checking Accounts • Checking Account Monitor • Checking Account Register • Reconcile Checking Accounts • Void Checks

• Deposits • NSF Deposits • Bank Fees • Bank Transfers

PAYROLL

• Employees • Employee Details/Listing Report • Employee Totals Report • Employee W-2 Forms • Employee W-3 Forms • Earnings • Earning Details/Listing Report • Earning Totals Report • Deductions • Deduction Details/Listing Report • Deduction Totals Report • Taxes • Tax Details/Listing Report

• Tax Totals Report • Payroll Register • Print Payroll Register • Print/Record Payroll Checks • Payroll Payments • Payroll Check Journal • Void Payroll Checks • Payroll Totals Report • Payroll Journal Report • Federal Deposit Report • Form 941- Federal Deposit • Form 940- Federal Unemployment • Payroll Journal Posting

GENERAL LEDGER

• General Journal Report • General Ledger Report • Account Maintenance • Account Monitoring • General Journal • General Journal Posting • Recurring Entries • Account Listing Report • Account Totals Report

• Chart of Accounts • Trial Balance • Balance Sheet • Income Statement • Weekly Report • Accounting Ratios • Budgets • Change Entry Date • Revert Sub-Accounts

POSTINGS

• General Journal Posting • Sales Journal Posting • Purchases Journal Posting • Disbursements Journal Posting

• Receipts Journal Posting • Payroll Journal Posting • Year End Closing

TABLES

• Company • Users • Accounting Divisions • Accounting Departments

• Distribution Codes • Product Codes • Payment Terms • Sales Tax

UTILITIES

• Fix Corrupt Databases • Database Optimization • View Error Log

OTHER KEY FEATURES

• Bar Coding • Remote Time Card/Job Card Entry • Shop Advisor

• 90 Days Free Support • 1 Year Free Upgrades • 30 Day Money Back Guarantee

The best way to demonstrate our new Visual Books™ accounting software is for you to see it yourself. This page displays a selection of screens which explain and show the core sections of the program. Click on a thumbnail screen image to see the full-size version. If these screens pique your interest, you can take an Online Quick Tour by filling out a simple questionnaire. For more information, please contact our headquarters or one of our dealers.

VISUAL BOOKS™ ACCOUNTING

Visual Books is a complete windows-based accounting solution that is fully integrated with Henning Software's Visual EstiTrack™ manufacturing software. Visual Books seamlessly integrates your manufacturing and financial data. It consists of five separate but integrated subsystems including Accounts Receivable, Accounts Payable, Banking, Payroll and General Ledger.

What makes Visual Books unique is its simple to use user interface. Visual Books, as the name denotes, has a visual orientation that draws the user through the accounting process, beginning on the first menu page with large buttons for each function. Visual Books uses an innovative graphical navigator, with some menu screens having embedded buttons in flow-chart-like diagrams. These diagrams show sequences of operations or relationships between accounting processes, such as accounts receivable, posting customer payments, checking account deposits, and customer records.

"Though Visual EstiTrack has import-export capabilities with a variety of popular accounting packages," states Rich Henning , "our customers encouraged us to add an accounting capability to the shop management system. Many of our users already successfully transfered accounting data, but didn't feel it was the best arrangement. Our customer base was quite adamant in asking for a fully integrated accounting option to Visual EstiTrack. And they wanted one having the same visual simplicity and user friendliness of our flagship product."

Visual Books includes General Ledger, Accounts Receivable, Accounts Payable, and Payroll functions. Add these to the inventory, sales analysis, order entry, bill of materials, routings, estimating, purchasing, and scheduling capabilities within Visual EstiTrack, and the Henning system offers an extended Manufacturing Enterprise System (MES) for small- to mid-size job shops and manufacturers. The seamless interface further reduces redundant administrative activities in the payroll area, since Visual EstiTrack collects operator time via bar coding on the plant floor. Users can eliminate time cards by passing the collected time back into the accounting program's payroll section. Visual Books accommodates multi-departmental and multi-divisional companies.

"As year 2000 (Y2K) issues caught the attention of our customer base," Henning recounts, "we found increased demand for adding a totally integrated accounting package." Many manufacturers still use DOS-based accounting software and they let us know what they wanted. Like Visual EstiTrack, whose development was customer-based and which developed and expanded as customers found they required new or expanded capabilities, customers also directed Visual Books' development," according to Henning.

Visual Books consolidates the shop's vendor list -- there's only one software vendor to call, "and they know Henning will respond to their calls. Software users have learned that a single source software vendor can preclude much finger-pointing when problems arise," Henning continues. "I think our customers appreciate our availability and constant efforts to keep them operational. As a result, they pushed us quite hard to add the accounting modules.".

ACCOUNTS RECEIVABLE

The Visual Books Accounts Receivable module allows you to process customer invoices, open credits, credit memos, receipts and write-offs. The deposit feature allows you to transfer your receipts to the banking module for further processing. You can post to the General Ledger via the Sales and Receipts journals. The Accounts Receivable reports include aged receivables, projected sales, customer statements, and credit memo. With Visual Books it is always easy to see your Accounts Receivable balance for any customer or for all customers.

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ACCOUNTS PAYABLE

The Visual Books accounts payable allows you to quickly and efficiently process vendor invoices, payments, open debits and debit memos. The batch payments module allows you to easily see what payments are due and to make no-payments or partial payments.

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PAYROLL

Visual Books also has a fully integrated payroll subsystem that seamlessly integrates into our time collection system. Some of the detailed and summary reports include employees, taxes, earnings, deductions, payroll register, etc. We even provide information for completion of I.R.S. Form 941 (Federal Deposit) and Form 940 (Federal Unemployment).

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BANKING

The Visual Books banking subsystem allows you to manage, reconcile and monitor your checking accounts. You can also make deposits, add bank fees and transfer funds between accounts. Visual Books™ uses Laser Checks VBO-2213 or VBO-2223